Abstract Submission Guidelines

Oral and Poster presentations

Submission period: May 17th – 25th | 2021

All abstracts (oral and poster presentations) must be submitted HERE. Please read the guidelines below before proceeding.

  1. Before submitting an abstract, be sure to register in the symposium. Your registration number will be used to identify your abstract.
  2. The presenting author must be identified with an asterisk.
  3. Proper abstract submission will include (i) “title”, (ii) “authors’ names” (as da Silva, L., & Gomes, C. S.), (iii) “affiliation” (department, institution, city, state, country), (iv) “abstract text” and (v) “funding”.
  4. Abstracts must be written in English.
  5. Please avoid using symbols and special characters. If necessary, use them as words.
  6. There is no limit in the number of words in the abstract. A nice abstract includes objectives, methods, results, and discussion (there is no need to explicitly writing these words in your text).
  7. If possible, include quantitative information in your abstract. No figures or tables are allowed. Avoid references and citations.
  8. All poster presenters will also take part in the flash talk session.
  9. The Organization Committee will review all submitted abstracts. Notification regarding abstract acceptance will be sent to the submitting author.

Gather.town poster session: 

HOUSE SYMPOSIUM 2021 Gather.town poster presenters: please email your posters and slide for flash to us at housesymposium@neuro.ufrn.br no later than May  25th at 23:59 BRST. Be prepared to join the live poster session on Gather on May 28th  from 15:00 – 16:30. Be sure to follow the guidelines below in creating your poster! You are strongly encouraged to participate in the flash talk session on May 27th between 16:15 and 16:45. The Gather.town Poster Session will take place on May 28th, from 15:00-16:30 , from 1:00–2:30pm EST via Gather.town. This platform was carefully selected to ensure a more immersive online user experience––as if you were really at a live poster session!

Participants will join us in a 2D world with 8-bit graphics, walking around the the Brain Instituteby moving their avatar with their keyboard’s arrow keys. The poster session will take place in dedicated rooms, where posters will already be pre-loaded and organized in a grid similar to an in-person conference. To interact with a poster, conference attendees will walk up to the poster and press the “x” key to enter a full screen viewing. While viewing the poster, they will also be able to interact with the presenter. An example poster room looks like this:

When your avatar is in the private space near a poster, all other conference attendees in that space will be able to see and hear you through your webcam and microphone. You will only be interacting with people in this space, and not the neighbouring spaces. This promotes conversation with the presenter without interrupting conversation going on at other posters.

Poster fair presenters will need to create their poster such that it suits the formatting requirements of GatherTown. Posters will need to be submitted to the organizers before the conference on May 27th . 

In addition to providing organizers with a poster that attendees will view in full screen mode, presenters must also provide a smaller, “thumbnail” version of their poster that can be quickly viewed at the bottom of the screen as people walk near their poster (see the example poster room above as an example). This is a preview that others can see before they directly engage with presenters.

Instructions for Poster Formatting:

Format Restrictions

Main document:

  • .png or .jpg format are the only file types that may be used.
  • Minimum width is 1000px (26.46cm).
  • Minimum height is 600px (15.88cm).
  • Maximum file size is 3MB.
  • No transparent background.

Preview “thumbnail” document:

  • .png or .jpg format 
  • A copy of the main poster document that has been made smaller.
  • Recommended width is half of the main document.
  • Recommended height is half of the main document.

Resizing your poster to fit the dimension requirements

The most simple way to edit the dimensions of a poster is using a slideshow editor such as powerpoint or keynote. Here we’ll show you step by step details on how to change your dimensions.

Powerpoint instructions

  1. Select the Design tab of the toolbar ribbon.
  2. Select Slide Size icon near the far right end of the toolbar.
  1. Select Custom Slide Size.
  1. Change the Width and Height to be larger than the minimum size guidelines above (26.46cm and 15.88cm) and click okay.
  1. Click Ensure Fit to make sure the resizing doesn’t stretch your poster in an undesirable way.
  1. Repeat to create the preview poster with half of the width and height.